Notes from Sean:

• Proposed a budget last spring-> budget committee suggest what group should get -> senate votes
  • Then have $ to spend for specific events
• If you want to move $ around (that have already been allocated)
  • Have to ask Finance chair/director (Sean)
    • Controller deals with the actual paperwork and the numbers
    • Chair -> people and policy
  • If it is more than $200 then it has to be voted upon by all of senate
• If you move money e-mail Sean and talk about it and he moves it around
  • Or has to go to committee
• If spending money allocated by Senate
  • Fill out RFP from Finance and send it to Senate’s mailbox
• Asking for more money
  • Mid year request
    • Request form on GacSpot (Midyear budget template)
    • Fill out e-mail to Finance Chair
      • Want to come to next meeting and set up appointment
    • Come, present ->Finance committee discusses and gives recommendation to Senate and then they vote on it
• Write budget in the Spring
  • Form is on-line and fill out as is (keep same form)
• If you overspend
  • Take out of the 9-line
    • And Co-presidents get warning
    • 2nd time -> Senate can freeze your funds and you can’t spend any Senate $
      • Put onto the organization’s permanent file
    • Organization has a chance to defend itself before Senate
• All of Senate’s rules on Gac Spot
  • www.gacspot.com
    • Link Finance ->Allocations

  

 

• 2009->$315
  • $300 for Thanksgiving
  • $15 print services